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The newspaper of The Johns Hopkins University December 15, 2003 | Vol. 33 No. 15
W-2 Forms to be Available Electronically

With the end of 2003 drawing near, the arrival of W-2 forms can't be far behind. This year, rather than wait for delivery by mail, Johns Hopkins employees have the option of going online to receive their W-2, the Wage and Tax Statement that is used in the preparation of individual federal and state income tax returns.

In addition to the advantage of being available in late January, earlier than it would be received by mail, the electronically furnished W-2 may be imported directly into tax software such as TurboTax and TaxCut.

Online delivery of the statement has been approved by the IRS.

"Last year quite a number of employees asked if they could get their W-2 electronically," said university controller Jerry G. Bridges. "They said they wanted to be able to download it to tax form software."

Employees electing to receive their W-2 electronically will not receive a copy in the mail. After registering on the Web, they will receive e-mail notification of when the statement will be available, along with instructions for accessing it.

Those employees choosing not to receive their W-2 online will have the forms mailed to their home address this year instead of being delivered with the Jan. 31 paycheck.

In an e-mail sent last week to faculty, staff and student employees, Bridges explained the procedure for receiving the W-2 online through a secure Web site, Employees will select Johns Hopkins University from the drop-down list of employers, then log into their accounts using their Social Security number and an eight-digit PIN that is the middle two digits of their Social Security number followed by their birth date. (For example, if an employee's Social Security number is 814-49-5731 and birth date is July 22, 1948, the PIN would be 49072248.)

To complete the consent form for online delivery of the original W-2, employees will need to provide an e-mail address, mailing address and home/work phone number.

Employees may choose at any time to receive their W-2 online. However, any election made on or after Jan. 19, 2004, will be regarded as consent for the next year, so the 2003 W-2 will be mailed. Withdrawal of consent also can be done at any time.

Those deciding to receive their W-2 in the mail should review the home address on their last paycheck to be sure it is correct. Any address changes should be submitted to their department payroll administrator as soon as possible.

Questions can be sent to the university's Tax Office at


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