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The newspaper of The Johns Hopkins University May 9, 2005 | Vol. 34 No. 33
HopkinsOne's New System To Help Track Spending and Pull Reports

By Jeanne Johnson

On the one side: a university account. On the other side: a hospital account. On the one side: a university report. On the other side: a hospital report.

For those who straddle both worlds, keeping track of it all can be confusing, requiring reports that cover two different budgets and sets of procedures. However, all that will change under the new system being installed by HopkinsOne, says Kathy Brophy, HopkinsOne performance reporting project manager. "Under the new system, people on the hospital side and people on the university side will be able to compile reports from a common system, which will greatly reduce the need for supplemental databases we call shadow systems," she says. "Put simply, Hopkins employees will only have to go to one place to gather information pertaining to most sponsored project, supply chain, financial, human resources and payroll data."

Begun in 2003, the HopkinsOne project will transform most of Johns Hopkins' business and administrative systems by installing integrated enterprisewide software called SAP. The project is scheduled to "go live" in summer 2006 and wrap up by 2008.

The central storage component of SAP software — Business Warehouse — integrates multiple information sources. In recent months, Brophy and other HopkinsOne staff have demonstrated its reporting capabilities for some likely users. Many people are initially hesitant about the new software, Brophy says, but they become more receptive when they see its potential.

Brophy says that both faculty and administrators will benefit from the system's ability to extract, arrange, analyze and report on information for the purpose of making sound decisions and tracking grant requirements. "The software can create a detailed account of what has been spent and what remains for a specific budget — something faculty members need in order to track spending and fulfill grant reporting requirements," she says.

Users also can focus on specific details, probe for more information and display that information in a variety of ways, including charts or bar graphs.

People who consolidate information from the university and health system will probably be among the first to recognize the system's benefits, Brophy says. "I think it will become apparent to everyone that SAP is comprehensive, reduces the need for shadow systems and has capabilities that far exceed current systems."

Note: HopkinsOne excludes patient and student systems.


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