Incoming Freshman Housing
First and second year undergraduate students are required to live in University Housing. First-year students are placed in one of six residence halls, typically with a roommate. We will pair students together based on their responses to the preference questions, however, we cannot guarantee a perfect match. Most students will reside in double occupancy rooms; please note that there are a limited number of single occupancy rooms available. Second-year students have the opportunity to choose whom they wish to live with through a room selection process.
The only exception to the above residency requirement for freshmen is for those students who live with their parent(s) or legal guardian within commuting distance from campus. If this is your situation and you wish to opt for a commuter exemption, you must complete the commuter exemption request located here. This form is due no later than May 27, 2016.
Request for Special Housing Accommodations
Medical documentation is required to request special housing placement. Special housing placements are granted based only on medically-documented need. No request can be considered for any circumstances beyond documented medical needs. All Documents should be submitted to the Student Disabilities Services Office (SDS). The request will be evaluated and approval or denial will be communicated directly to the student. The types of accommodations provided are dependent on the impact of the student's disability.
Single Room Accommodations
Requests for a single room as an accommodation based solely on a desire to have a “quiet, undisturbed place to study” will not be granted. By virtue of the shared facilities, resources, and number of people living under one roof, it is not logical to assume that having a private room would provide for such quiet, distraction-free space to any appreciable degree beyond living in a standard double room. Requests for a single room as an accommodation requires documentation from a qualified medical professional that demonstrates a link between the request and disability.
Steps to Receive Housing Accommodations:
- Register with Student Disabilities Services (SDS) and provide documentation of your disability to SDS.
- Apply for housing through the Online Housing Portal. Submit your housing contract and lifestyle questionnaire. On the Housing Portal, make sure to select “YES” when answering “Are you requesting additional (medical) accommodations on the step labeled “My Additional Housing Needs.”
- Once your application and request for accommodation have been submitted, they will be reviewed by Student Disability Services and University Housing. Assignments are made based on availability of housing and approved housing accommodations.
As stated in your housing contract, the University is not responsible for damage to or disappearance of a student's or their guest's personal possessions unless such damage or disappearance is proven to be the result of the sole negligence of the University. This policy includes, but is not limited to, items in student rooms, bike rooms, trunk rooms, and music rooms. Just as in a private home, sometimes things happen that cannot be foreseen, and items are damaged. The University will do everything possible to expedite cleanup of the facility.
’homeowners policy. If this is not possible, we strongly urge you to consider a renter's policy. The University has found a company that specializes in serving the collegiate environment: National Student Services, Inc. Information is available through both housing offices. For more information, please visit http://www.nssi.com/student-personal-property/.
Move-In, Residence Hall Closures & Travel Plans
Before making travel plans (and booking airline/train/bus tickets) for move-in or breaks, please refer to our Housing and Dining Calendar 2016/2017. Residence hall closing and opening dates and times are firm. For the Thanksgiving and Spring Break periods, only those students who have made prior arrangements will be permitted to remain in their rooms. For Winter Break, all students MUST vacate their building.
Freshman move-in dates for Fall 2016 will be Friday August 26th and Saturday, August 27th. Each building has its own move-in date. Students are given a specific move-in date when they receive their residence hall room assignment. If you need to make travel plans prior to receiving your room assignment (mid-July), please plan to arrive and move-in on Saturday, August 27, 2016.
For Peabody Dual Degree Students:
Peabody dual degree students are required to reside on the Peabody campus for their freshman year. For more information, please click HERE to visit their webpage.
Housing assignments are made according to the results of a computerized random sort. This allows all students who submit their housing contract by the deadline, an equal opportunity to get a low (better) sort number.
All students' contracts submitted by May 27, 2016, will be included in the freshman lottery. Students will receive an internal priority number that designates the order they will be assigned their space. The priority numbers are determined through a random computer generated sort of students who meet the above deadline.
If any student misses the May 27, 2016 deadline, he or she will be placed in any remaining available space after the process.
Placement will be based on your priority number. The best effort is made to honor your preferences. However, there are times when this is not possible. Contracts submitted after the May 27, 2016 deadline will be prioritized according to date and time in which they are submitted. Contracts in this group are the only ones that are assigned on a first come, first serve basis after the lottery process is completed. For example, if the random sort ends with number 1000, the first contract received after the deadline would receive number 1001, the second 1002, etc.
Aside from your priority number, part of the assignment process is evaluating your selections on the lifestyle questionnaire. The lifestyle questionnaire asks you to list your preferences in regards to building and room occupancy, as well as various other attributes.
If you have someone you would like to room with, you are able to request a roommate by searching for them in the Online Housing Portal, then choosing them as a requested roommate. Each person will need to request the other to be paired together.
If you do not know of someone, you can be included in the roommate search function. You will fill out a small bio about yourself (which will be visible to other Incoming Freshmen) as well as complete the lifestyle questionnaire. Based on your answers, matches will be populated that you are then able to message through the portal. Once you have found someone you are interested in living with, you can request to be roommates. Again, both students will need to request each other to be paired together.
If you do not request a roommate, and do not find a roommate using our roommate search option, we will refer to your questionnaire when we reach your priority number and match you with a roommate (if applicable) into available spaces. While we do our best to accommodate students’ top preferences, we cannot guarantee placement in your top choices.
Choosing a Triple Room
Each year, there is a small number of traditional double rooms that are converted into triple occupancy rooms to house incoming freshmen. These are our larger double rooms furnished for three residents designated in AMR III Buildings A and B. While some students may be placed in temporary triples, we are able to accommodate some requests for permanent triple rooms. (Please note, we may not be able to accommodate all requests.) This would mean you would reside in your expanded occupancy room for the full academic year.
Triple rooms are our most affordable housing option. The room and board rate for a triple room is $4,100 per semester ($8,200 total for the year.) This cost is $600 less per semester ($1200 per year) than the cost of an AMR III Building A/B double room. Refer to the “Room and Board Rates 2016-2017” resources HERE to see the pricing information for the other residence halls.
Freshman Overflow & Triples
Please also note that not volunteering for a triple room does not mean you will not be placed in a triple. You may be placed in a triple based on limited space availability when we reach your priority number. Should traditional spaces open up prior to move-in or after move-in, you may be contacted with a new room assignment.
If you are placed in a triple room, you will be billed the triple room rate. In the event we are able to de-triple the room, or move a student to a traditional space prior to move-in weekend, we will adjust your bill accordingly to reflect the double room rate. IF you are de-tripled during the school year, your bill will be pro-rated and adjusted based on the date you are de-tripled.
We plan freshman space based on the projected incoming freshman class size. When we have faced the circumstance where the freshman class size exceeds projections, we have housed the students by increasing the number of triple rooms on campus.