Room Changes & Open Spaces:
If your son or daughter is interested in requesting a room switch prior to move in, he or she must contact their assigned Housing Office. Room change requests will be made on a case by case basis, depending upon the nature of the request. Once the academic year begins, all room switch requests are typically handled by the Office of Residence Life.
Once a room switch is approved by housing, we ask that they notify their roommate/suitemates of their decision, so they may have the opportunity to plan for the upcoming year.
If your son or daughter learns that a space has become available within their unit (prior to move in), they may contact their assigned Housing Office to request a new roommate. However, the student they are requesting to pull in must already be housed in a comparable space within the university housing system and the switch must occur quickly, within a two (2) business-day timeframe. We will require hearing directly from the proposed new roommate to confirm all are in agreement. If there has been no other placement made, we will do what we can to honor the request. However, if a student has already been assigned to the space, we will be unable to accommodate the request. Please do not ask us to change another student’s housing assignment. Housing will notify students if a new assignment occurs within their room, suite or apartment, however after Saturday, August 1st we cannot guarantee your roommate of choice due to the quick turn-around time involved in making last minute room assignments.
Termination of Housing Contract:
Release from the housing contract is permitted only under conditions of academic dismissal, withdrawal, leave of absence with written approval of the Associate Director of Housing. Your son or daughter will receive a prorated refund of housing and dining charges in accordance with University policy if they withdraw prior to the end of the 11th week of the semester. There will be no refunds after the end of the 11th week of the semester. Thereafter, the student is responsible for payment of all charges under the contract for the full academic year. If your son or daughter is no longer coming or not returning, please have them notify their roommate of their decision so they may have an opportunity to plan for the upcoming year. Please refer to the housing contract for information regarding termination due to approved study abroad or graduation.
$500.00 Administrative Fee/Room Holding Deposit:
Sophomore Students: If your son or daughter is not returning to the University, it is their responsibility to directly inform the Housing Office by Saturday, August 1st, 2015 of their decision. If he or she fails to notify Housing of their intent not to return to the University by Saturday, August 1st, 2015, they will be responsible for a $500.00 administrative fee.
Upperclass Students: If your son or daughter has fulfilled the two year residence requirement and has secured a space in University Housing, they will be responsible for a non-refundable room holding deposit of $500.00. This deposit will be charged to their ISIS account by the Housing Office. If they move into their assigned unit by the applicable move-in date and remain in the assigned unit for the entire month of September, the room holding deposit will be credited to their account in October. He or she will be responsible for room and meal plan charges (if applicable) for the entire contract term. If, however, they cancel before June 1 of the upcoming school year, all charges shall be waived except for the $500.00 non-refundable deposit. If they cancel on or after June 1 but before the earliest move-in date, they will be responsible for two months' payment of the applicable room charges.
University housing, including residence halls and apartments, are non-smoking. Specifically, smoking is prohibited inside university housing buildings, including but not limited to student rooms, suites, lounges, bathrooms, common areas, stairwells, lobbies and elevators. In addition, removing window screens and leaning out windows to smoke is prohibited. Residents who smoke must do so outside and must be far enough from the building so the smoke will not filter into the building via exterior doors, windows or the building ventilation system. Full cooperation with this policy is expected. Any violation of this policy will result in disciplinary action.
Revised Friday, July 24, 2015.