Office Hours:
Monday - Friday
8:30am - 5:00pm

AMR II Housing Office and Maintenance:
incoming @hd.jhu.edu
410.516.8282

Wolman Housing Office:
confirmation @hd.jhu.edu
410.516.7960

Off-Campus Housing Office:
offcampus @hd.jhu.edu
410.516.7961

Maintenance Office:
requests @hd.jhu.edu
410.516.7962

Dining Services Office:
dining @hd.jhu.edu
410.516.3383

2016-2017 University Housing Policy and Procedures

Room Changes & Open Spaces: 

Freshmen

When your son or daughter receives their room assignment, they will receive instructions on how to sign up for the Incoming Freshman Waitlist.  The waitlist is found on the New Student Housing portal, and is first come, first serve.  Students will sign up on the waitlist as an individual, we unfortunately cannot accommodate two students looking to transfer to another room or building style together.

We will make every effort to assist those individuals signing up for the waitlist; however please be aware that we cannot guarantee spaces becoming available.  We will continue to work the waitlist up until a few days prior to move-in, and then after move-in occurs once we have determined spaces available we will resume working the waitlist.
Should additional spaces open up during the summer and we are able to accommodate your son or daughter, we will contact them with their room assignment offer information.  The offer of the new assignment will need to be accepted within (2) business days.  Should the offer be accepted, your son or daughter’s billing and roommate information may change based on where they are placed. Should a space open up after move-in and he/she space changes, the bill will be prorated (should there be a difference in rate) and adjusted based on the date they move spaces.  Housing will notify students if a new assignment occurs within their room.
If your son or daughter is in a temporary triple room and A.) he/she is moved to a traditional space or B.) the room is de-tripled, we will adjust the bill accordingly to reflect the double room rate.  If he/she is de-tripled during the academic year, the bill will be prorated and adjusted based on the date the room is de-tripled.
The waitlist will be available online through the Housing portal until move-in.  After move-in, if your son or daughter is interested in requesting a room change, please have him/her contact their Resident Advisor or the Assistant Director of Residential Life for their building.

Sophomores/Upperclassmen

If your son or daughter is interested in requesting a room switch prior to move in, he or she must contact their assigned Housing Office. Room change requests will be made on a case by case basis, depending upon the nature of the request.

Once a room switch is approved by housing, we ask that they notify their roommate/suitemates of their decision, so they may have the opportunity to plan for the upcoming year.

If your son or daughter learns that a space has become available within their unit (prior to move in), they may contact their assigned Housing Office to request a new roommate. However, the student they are requesting to pull in must already be housed in a comparable space within the university housing system and the switch must occur quickly, within a two (2) business-day timeframe. We will require hearing directly from the proposed new roommate to confirm all are in agreement. If there has been no other placement made, we will do what we can to honor the request. However, if a student has already been assigned to the space, we will be unable to accommodate the request. Please do not ask us to change another student’s housing assignment. Housing will notify students if a new assignment occurs within their room, suite or apartment, however after Monday, August 1st we cannot guarantee your roommate of choice due to the quick turn-around time involved in making last minute room assignments.

If your son or daughter is interested in requesting a room switch any time after the start of the semester, please have him/her contact their Resident Advisor or the Assistant Director of Residential Life for their building.



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Termination of Housing Contract: 

Release from the housing contract is permitted only under conditions of academic dismissal, withdrawal, leave of absence with written approval of the Associate Director of Housing. Your son or daughter will receive a prorated refund of housing and dining charges in accordance with University policy if they withdraw prior to the end of the 11th week of the semester. There will be no refunds after the end of the 11th week of the semester. Thereafter, the student is responsible for payment of all charges under the contract for the full academic year. If your son or daughter is not returning, they will forfeit the rights to their room for the remainder of the contract term, even if they intend to return the following semester. Also, please have them notify their roommate of their decision so they may have an opportunity to plan for the upcoming year. Please refer to the housing contract for information regarding termination due to approved study abroad or graduation.    

 

Administrative Fee/Room Holding Deposit:

Sophomore Students:  If your son or daughter is not returning to the University, it is their responsibility to directly inform the Housing Office by Saturday, August 1st, 2016 of their decision. If he or she fails to notify Housing of their intent not to return to the University by Saturday, August 1st, 2016, they will be responsible for a $500.00 administrative fee.

Upperclass Students (those students who have fulfilled the two year residency requirement):  If your son or daughter has secured a space in University Housing and decides to cancel their housing contract to move off campus, they must notify Housing directly before June 1st of the upcoming school year and all charges shall be waived except for a $500.00 administrative fee. If notification is received after June 1st but before the earliest move-in date, they will be responsible for two months of the applicable room charges. Should they decide to cancel a 12-month contract on or after June 1st but before August 1st they will be responsible for a $500.00 administrative fee plus a termination fee equal to one month’s applicable room charges. The Student must vacate the applicable room by August 1st.



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Non-Smoking Policy

University housing, including residence halls and apartments, are non-smoking - including e-cigarettes & vaporizors. Specifically, smoking is prohibited inside university housing buildings, including but not limited to student rooms, suites, lounges, bathrooms, common areas, stairwells, lobbies and elevators. In addition, removing window screens and leaning out windows to smoke is prohibited. Residents who smoke must do so outside and must be far enough from the building so the smoke will not filter into the building via exterior doors, windows or the building ventilation system. Full cooperation with this policy is expected. Any violation of this policy will result in disciplinary action.


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Revised Thursday, July 22, 2016.