FINANCIAL PRE-AUTHORIZATION OF PURCHASES |
General Funds
General Funds purchase requests (including gift account funds)
should only be submitted with the understanding and approval of
the department chairperson.
The department chairperson may delegate this authority to other
members of the department, although certain substantial or unusual
purchase requests will still require the department chair's own
signature.
Sponsored Research Funds
All purchase requests involving sponsored funds must have
the approval of the principal investigator. Such approval may
be delegated to other members of the investigator's staff.
Purchase requests for certain items may need the approval of Divisional
Business or Research Administration offices before being
submitted to Supply Chain Shared Services. Please check with these offices first.
Homewood departments need to route purchase requests for equipment through the Homewood Research Administration office when the cost is $5,000 or more, and the sponsoring agency has restrictions concerning the purchase of equipment, or, if applicable, the rebudgeting of funds to an equipment object code.
Departments located in the schools of Medicine, Nursing, and Public
Health, need to have purchase requests for equipment approved
by a department chairperson when the cost is $5,000 or more.
The University's Divisional Business and Research Administration
offices usually have authority to approve certain purchases, primarily
equipment, on behalf of the sponsor. However, there are certain
transactions which may require a sponsor's prior written approval.
Please check first.
Supply Chain Shared Services reviews all purchase requests, and determines
that the proper approvals exist before initiating a procurement
transaction. Additionally, Supply Chain Shared Services may independently
inform appropriate additional University officials of transactions
(i.e., Deans, Vice Presidents or General Counsel) prior to their
initiation.
Supply Chain Shared Services
Johns Hopkins University
purchasing@jhu.edu
last updated 6.26.00