PURCHASE ORDER MAINTENANCE SYSTEM |
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Purchase Order Maintenance User Guide To access Purchase Order Maintenance, go to the eProcurement main menu, click on the Purchase Order Maintenance section of the screen and login with your JHED User ID and Password. Users that do not currently know their JHED login ID and password should connect to the JHED Website and follow the directions for establishing a JHED login ID and password. If you need assistance doing this, call the IT Support Center at 5, 6, 7-HELP (4357). NOTE:
Select one of the following options: Cancel Encumbrances Cancel Encumbrances If your PO has multiple accounts, fill in one of your account numbers in the 'Account Number' field, and fill in the total dollar amount that you wish to cancel in the 'Amount' field. All account encumbrances are cancelled when a purchase order is closed. Fill in the required fields and submit your maintenance request to Supply Chain Shared Services. You will receive an email confirmation that your request is added to SCSS's list of cancels and changes. When SCSS completes your request, you will be notified via email that the PO cancel encumbrance request is complete. Return to ListTransfer Encumbrances Fill in the required fields and submit your maintenance request to Supply Chain Shared Services. You will receive an email confirmation that your request is added to SCSS's list of cancels and changes. When SCSS completes your request, you will be notified via email that the PO transfer encumbrance request is complete. The PO Maintenance system is used to transfer unpaid PO encumbrances. Funds which are paid must be transferred by generating an Electronic Expenditure Transfer (EB14). Return to ListChange a Purchase Order If your PO has multiple accounts, fill in one of your account numbers in the 'Account Number' field, then fill in the total dollar amount that you wish to add/subtract in the 'Amount' field. Please provide additional instructions in the 'Notice to Purchasing' field, including reason for the change and instructions for split account funds distribution. Submit your maintenance request to Supply Chain Shared Services. You will receive an email confirmation that your request is added to SCSS's list of cancels and changes. When SCSS completes your request, you will be notified via email that the PO change request is complete. Return to ListCancel a Purchase Order Fill in the required fields and submit your maintenance request to Supply Chain Shared Services. You will receive an email confirmation that your request is added to SCSS's list of cancels and changes. When SCSS completes your request, you will be notified via email that the PO cancel request is complete. Return to ListFor more information, please contact Ms. Kathleen Frazier, or Ms. Nancy Rose, Supply Chain Shared Services, 443-997-5600. Return to Top |
Supply Chain Shared Services
Johns Hopkins University
purchasing@jhu.edu
last updated 12.15.06