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The newspaper of The Johns Hopkins University December 12, 2005 | Vol. 35 No. 14
HopkinsOne Re-Evaluating Go-Live Date for SAP Software Component

By Jeanne Johnson

HopkinsOne — the multiyear project to modernize Johns Hopkins' business and administrative systems — is re-evaluating the original go-live date for the SAP software component of the project.

As previously announced, the electronic grants submission component of Hopkins-One, which uses a software product called Coeus, will go live on July 1, 2006, one year earlier than originally planned, in response to the government's launch of

Two main factors played a role in the need to re-evaluate SAP, said Steve Golding, executive director of HopkinsOne: the decision to fast-track Coeus and the complexity of system requirements and issues with specific components of the SAP software, which has caused the design and configuration portion of the project to take longer than expected.

HopkinsOne is looking at the pros and cons of several dates for the launch of SAP, including the original date of July 1, 2006. "We have made no firm decision to delay our originally scheduled go-live date, but based on our initial evaluation of the time and resources needed to accomplish our remaining tasks, we have concluded that it is highly unlikely that we will be able to meet this date without seriously compromising testing and training on the new system," Golding said. "If that is our conclusion, we do not want to risk a faulty implementation, and we will recommend a delay for all of the components except the Coeus grants proposal module."

Hopkins' senior leadership expects that the review, including input from key constituent groups, will be completed by the end of December and that a final decision will be made sometime in January.

"If the SAP go-live date changes, training, testing and vacation days will change, too," said Kevin Kobylski, HopkinsOne project manager for business transformation. "We will let people know once a final decision is made and post notices on our Web site []."

If the SAP go-live changes, the start date of shared service centers may be adjusted to reduce relocation costs. Plans are to have shared service centers co-locate at Johns Hopkins at Eastern, where they will provide back office functions, such as payroll administration and accounts receivable, for both the university and health system. Co-location plans will proceed, Kobylski said, with a possible adjustment of the start date, because the centers could operate legacy systems until the new system is up and running.

Anyone with questions or concerns can call the HopkinsOne hotline at 410-735-7411, e-mail MACROBUTTON HtmlResAnchor or contact the HopkinsOne anonymous feedback Web site located through askhopkinsone.htm


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