By now, most faculty and staff are aware that
HopkinsOne is a major initiative to integrate and modernize
Johns Hopkins' administrative business software and
processes. What they may not know is exactly when and how
this initiative will directly affect them.
Kevin Kobylski, HopkinsOne project manager for
business transformation, said that extensive training will
occur in the three months preceding the system's debut in
July 2006. "But first we need to assign system access to
each employee," Kobylski said. "System access allows
employees to perform whatever tasks are necessary to do
their jobs and determines where they can go in the
system."
In September, work force transition liaisons from the
university and health system will go over the changes with
managers and supervisors and assign system access to each
affected employee. (The names of liaisons can be found on
the "Who's Who" tab of the HopkinsOne Web site,
www.jhu.edu/hopkinsone.) Then, beginning in January
2006, workshops will prepare managers and supervisors to
begin briefing their staffs on their access levels and
training. Multifaceted training — a combination of
classroom instruction, online training and individualized
help where needed — will commence in April 2006.
This summer, some people attended briefings that
provided a general overview of the new processes and
procedures and offered a glimpse of what the HopkinsOne
team calls the "future state."
"We know that people are thirsty for specifics on how
this system is going to work and affect their everyday
jobs," Steve Golding, HopkinsOne executive director, said.
"However, we have to follow a very specific methodology to
implement the system correctly."
Golding assures employees that patience will reap
rewards. "It's understandably frustrating to wait," he
said, "but I think most people will soon see that the end
result will help them do their jobs more effectively."
More detailed information will appear in the August
issue of Momentum, the HopkinsOne newsletter.
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