HopkinsOne to Fast-Track Grants Segment
Schedule advanced one year in response to launch of
Grants.gov initiative
By Jeanne Johnson HopkinsOne
HopkinsOne, the multiyear project to modernize Johns
Hopkins' business and administrative systems, has decided
to fast-forward the new system's grants proposal segment.
The proposal development component is now scheduled to go
live in July 2006, rather than July 2007, as originally
planned.
Johns Hopkins' leadership approved the move in
response to the launch of Grants.gov, a government
initiative that "will have an unparalleled impact on the
grant community," said Tim Schleicher, Sponsored Projects
team lead for HopkinsOne.
Grants.gov is focused on improving access to services
via the Internet and is the single access point for more
than 900 grant programs offered by the 26 federal
grant-making agencies that allow organizations to
electronically find and apply for competitive grant
opportunities, Schleicher said. As the single portal for
grant applications, Grants.gov will replace the
agency-specific proposal submission systems that have
proliferated in recent years, most notably the National
Science Foundation's FastLane system, the Department of
Energy's IIPS and NASA's NSPIRES. Applications will be
submitted electronically by institutions to the Grants.gov
portal, and these applications will be forwarded to the
respective agencies. Over time, Johns Hopkins will no
longer apply directly to funding agencies.
In response, the university, in partnership with the
HopkinsOne Sponsored Projects team, accelerated the
implementation of Coeus, a cradle-to-grave award management
tool included in the HopkinsOne system. Developed by the
Massachusetts Institute of Technology, Coeus includes a
comprehensive proposal development module that allows
departmental users to create a full proposal (including
science and budget), route it internally to obtain proper
approvals and then submit it to the sponsor, all online.
The changeover will be gradual, but once fully
implemented at Johns Hopkins, researchers will be able to
use Coeus' system-to-system interface with Grants.gov for
proposal submissions to the federal government, Schleicher
said. As of July 2006, Coeus will be available for
departments to begin using the online proposal development
functionality.
Beginning in April 2006, the various research
administration offices, with support from the HopkinsOne
Sponsored Projects team, will make a concerted effort to
train administrators in how to use Coeus to develop
proposals that meet impending Grants.gov deadlines. Most
government agencies plan to gradually phase in the use of
electronic submissions. Of notable interest is the
Grants.gov submission requirement for all new and competing
Research Project (R01) proposals to the National Institutes
of Health, effective Oct. 1, 2006. During the transition
phase, the individual research administration offices will
work with investigators on proposal-specific solutions
where there is a requirement to submit electronically prior
to Coeus' availability.
Faculty or staff with specific questions about the
Grants.gov initiative should contact divisional research
administrative offices.
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